Recently, I had the privilege of hanging out with my key leaders from R-AGE @ GII and R-AGE @ GI at its respective planning retreats in iHotel @ Batam and Salvation Army @ Bukit Timah respectively. One of the activities I led them in as part of an evaluation exercise was to list down every programme that our youth group had embarked on in the last year – from cell groups, to youth services, to conferences, to regional outings, to Christmas parties, to Easter productions, to ministry meetings, and to church retreats; I wanted a comprehensive laundry list of everything that had taken place in our ministry. Both sides did this with relative ease and easily came up with 40-50 (!) programmes. Yes, we were stunned by the sheer number of programmes.
That was our first epiphany.
Next, I got us to sort out these programmes into only one of these three categories(, which I called the “WEB” for easy recall):
- Win: evangelistic or pre-evangelistic in nature.
- Equip: trains and ups the level of leaders and members.
- Build: grows and fortifies the fellowship of the believers.
Both sides arrived at similar results – on average, less than 15% were Win programmes, another 15% were Equip programmes and approximately 70% of what we had planned and executed were predominately Build programmes. Needless to say, my leaders were flabbergasted; they shared my same reaction when I completed this exercise myself at the beginning of the year. I also told them to consider how a Win programme would naturally include Equip elements and inevitably Build the youth group.
That was our second epiphany.
What I got us to do next was to name as many known felt needs as we could of the respective communities we were ministering in; R-AGE @ GI and R-AGE @ GII had obviously listed different needs based on the demographics of its vicinity – we’d be foolish to plan and execute similar programmes for an affluent Tanglin community as we would the heartland Bukit Batok community. I told them to think about the needs that their sheep had and to their (and my) astonishment, some of my leaders struggled to even name these needs because they weren’t cognisant of it. Bottom-line was, we do not really understand the felt needs of our respective communities (and honestly, we ought to be chagrined by this).
That was our third epiphany.
Next, with the list of needs we barely were able to list down from the previous segment, I got us to match it with the programmes that we had planned and executed in the last year. It was awkward for us because we struggled to do this matching exercise properly; when we did find a match, it wasn’t an entirely convincing conclusion. The question that I fired at us was, “So, how does R-AGE meet the needs of the community it exists in?”
That was our fourth epiphany.
It was only after four self-discovered epiphanies that I released us to proceed with the budgeting and programme-planning exercise. I told them that it was imperative that these four revelations formed the backdrop in their minds before they strategised for 2012.
Without mincing my words, I told them that it is pointless if a youth group isn’t able to serve the students in its community; similarly, a church becomes useless if it doesn’t value add to the community it exists in. What’s the point of establishing a church if all it does is to exist for itself? It would end up becoming a self-serving community that is completely irrelevant to its neighbourhood. (I’m embarrassed to say this but the truth is that most times, a community centre meets the needs of its community more effectively than a church does, and it should never be that way!)
Some sobering questions a church (any church!) must ask itself are:
- Does the neighbourhood know the existence of the church?
- Does the church even meet the needs of its neighbourhood?
- Is the church serving the neighbourhood effectively?
- Is the church making a difference in the neighbourhood?
- Would it matter at all to the neighbourhood if the church suddenly disappears?
So, is your church still relevant to its community? I’m not sure about you, but I want to ensure that my ministry is.
With that conviction (hopefully) drilled into my leaders’ hearts, I am hopeful that the programmes that they have dreamed of for 2012 would have a greater relevance to (and impact on) the youths in both Tanglin and Bukit Batok. Otherwise, we’re really wasting our time, energy and resources doing what we do. Let’s get real and stop kidding ourselves.
If we are irrelevant, we are useless. If we do not contribute, we should cease to exist. If we are not even meeting their felt needs, then why would young people even want to join our youth group? Come on, we must have a vision that is bigger than ourselves!
R-AGE must never be a feel good club – certainly not on my watch!
I led my wonderful team of dedicated Shepherds to Batam’s iHotel over the weekend; this was our first independent ministry-planning trip and I must say I’ve thoroughly enjoyed it. I trust that my Shepherds had also enjoyed this time of reflection and evaluation that I had carefully designed for them to embark on. I’ve journeyed with them for 18 months now and while it’s been a wonderful ride, I desire for them to grow deeper in their individual walks with God.
Keith and I arrived slightly later than the rest of them as we had to oversee the collaboration with the Grace Kids at GII Sunday services; it was also the first time I had the opportunity to be the emcee in the adult services. (I improvised from what I thought was a messy first service and I am grateful that the second service turned out much better…) I am confident that the adults now know that R-AGE @ GII exists and that it’s the best place to be at on a Saturday afternoon.
It was great to have caught up with Keith on our journey to Batam. I’ve always identified him as one of my successors and I’m confident that he will be able to lead R-AGE @ GII to greater heights where I could not. Keith, you will surpass me and I will help you to do that because I believe so much in what God will do through you. (: I am blessed to be able to mentor an exceptional young man like him.
I bunked with Bradley for this trip and I thoroughly enjoyed bonding with him and knowing him more intimately. We had a good time catching up in the room and in the pool. I celebrate his appetite to get out of his comfort zone – that’s the mark of a G0d-fearing and Christ-loving disciple. And I look forward to hearing his reflections on a passage of Scripture I asked him to meditate upon.
We decided to have seafood dinner at a roadside coffeeshop – yes, those typically dirty and warm ones (with pesky buskers) and the overpowering aroma of belachan chilli that clogs up your respiratory system. I must say I was impressed with the team’s courage to eat everything that came their way (although some felt queasy after dinner). The best thing about the feast was its price – we ate a mountain of food for a mere 10 SGD per pax.
The first activity we embarked on after dinner was “Dials on a Dashboard” – a little exercise I’ve adapted from Wayne Cordeiro’s excellent book, “Leading on Empty”; I got my Shepherds to systematically recognise, rate and recalibrate the various dials on their dashboard. It was a brutally honest activity and it set the tone for the contemplation they would embark on.
For the purpose of my own journaling, the 15 dials I’ve identified in my life are:
- Faith life
- Family life
- Relationship life
- Mentoring life
- Leadership life
- Intercession life
- Online life
- Author’s life
- Speaker’s life
- Competency life
- Contemplative life
- Financial life
- Leisure/Fun life
- Social/Fellowship life
- Health life
It is my earnest prayer that everyone in the team would UP(a)GRADE in their own faith pilgrimage. I am eager to grow, as I always have been, and I have already put into action some things as soon as I arrived home. May the Lord continue to give me grace as I seek to please Him in all that I do.
I encouraged the team to wake up early the next morning to do their devotions on a passage of Scripture (Hebrews 12) that the Holy Spirit revealed to Yixian during the Dashboard activity; I thoroughly enjoyed receiving insights and understanding from the Lord as I meditated on and memorised His Word. It was an empowering experience! MAN, I LOVE THE WORD!
After breakfast, we returned to the room and I asked the team two key questions:
- “What have you done?” (I got them to list all their achievements in ministry – to itemise what’s been happening)
- “How have you done it?” (I got them to investigate their attitudes behind these ministry achievements – to inspect the condition of their hearts)
It turned out to be a powerful exercise as this soul-searching activity became a heart-wrenching experience for a few of them. One Shepherd (whose identity I shall protect) even broke down during this activity. We ministered to her on the spot and tears flowed freely – not just on her cheeks but on those who were standing in the gap for her as they laid their hands to pray for her. It was a moving scene indeed… This is unity… This is the body of Christ… This is biblical fellowship.
I was led to get everyone to worship God together before every session (with David’s iPod and two speakers no less!) because I believe that it’s important to engage the Lord in any crucial decision; I felt that it was imperative to make decisions in the presence of God for it’s always in the presence of our living and loving God that our lives are changed to be more like Him. And so it was – God is faithful – this was ministry at its finest hour. And it wouldn’t have been possible without the Spirit’s conviction.
As part of my bid to sort out my health, I had already completed 10km on the treadmill within 24 hours of arrival and was about to go for my first swim in eons; it must have been more than six months since I last put on my goggles. On a lighter note, I discovered the power of my physical presence – some of the girls who were in the pool disappeared (more like ran away) within seconds of me entering it to swim my laps; it’s like they saw a ghost or something. HAHA!
We consumed lunch at a local restaurant and after that, half the team went to do water sports while the other half remained behind to enjoy some free time. Huiyi and I would have loved to join those out at sea but her sudden bout of illness prevented us from doing so. We ended up enjoying a nice two-hour Thai/Balinese combination massage for a grand total of 14 SGD per pax (cheaper than Shanghai!). More importantly, as always, I enjoyed my afternoon with my wife-to-be. (:
We waved Esther, Natalina and Huiyi goodbye as they left a day earlier due to prior commitments. The rest of us went to the nearby Nagoya Hill (for the umpteenth time!) for dinner at another local establishment. The most hilarious scene must have been when Bradley and I literally carried the table top without its legs. You must see it to believe how ridiculous it looked!
We returned to our Shepherds Headquarters (a.k.a. Yixian’s and Jeraldine’s room) where we embarked on ministry evaluation. It was a proper meeting with minutes recorded and we listed down all the various programmes that we had already embarked on for 2011. And I helped the Shepherds to see how important being intentional is in planning for our programmes. We made quick-fire assessments to every programme, from cells, to services, to regional gatherings, to trainings and to special events:
- Should we keep it or trash it?
- If we plan to keep it, how can we improve it?
All of us unanimously felt the need to be even more evangelistic in the way that we operated. When we plan “Win” events, we will naturally need to have “Equip” activities and eventually it will result in it being a “Build” event. I saw in the Shepherds’ eyes a conviction to be intentional, intensive and inclusive in all that we would plan next year. I was glad to be able to transfer what I had learnt from a conference to my team of leaders.
(I was tickled to see the contrast between my M&M’s (Melody & Melissa) – one was bustling with energy and the other completely zapped!) We spent the next few hours affirming one another with objective, subjective, introspective, retrospective and most importantly, heartfelt words of encouragement. I am confident that this is the first time the Shepherds were encouraged on such a scale – I pray that it had lifted their inner man/woman. (: Well for me, I went to bed feeling great and grateful about what the Lord is doing in this season of my life.
Our final activity was inspired by 2 Corinthians 5 where I reminded the Shepherds of our duty and need for the ministry of reconciliation. I shared with them openly and honestly on my own attempts to reconcile with a couple of people in my life (and I am proud to say that I’ve already taken reconciling action tonight, as soon as I got home).
I believe that as we grow as a ministry both in quantity and quality, through processes and programmes, cracks of misunderstanding will appear in our relationships; these are inevitable for when iron sharpens iron, there is heat and friction. And when cracks appear, the devil will too, with his lies and deception. We must not fall for it – hence the great need to reconcile each other to Christ (and to each other) and to clear up any potential or active misunderstanding before it erodes into bitterness.
By the end of this retreat, we had evaluated the three main components of ministry: people, programmes and processes. We had also recorded feedback for the various programmes that the ministry had executed on the service, cell and events level. I am hopeful that this Retreat had been in line with the coming 40DOC campaign, and sets the tone for personal renewal and corporate alignment.
Praise the Lord for all that He’s done through me at this Shepherds Retreat – A change of plan of a plan of change?
I shall leave you with two paradigm shifts that the Holy Spirit inspired me to share with the Shepherds:
- I challenged them (and now you reading this, and eventually R-AGE) to remove “Arrowed” or “Bombed” from their dictionary for that’s a secular and selfish way of thinking. Instead, let’s train ourselves to say, “What an opportunity indeed!” whenever we are given the privilege to do something for the Lord and His people.
- But if you are simply unable to lend a hand due to your existing commitments: “Don’t be a dead-end, but be a Y-junction instead.” So that when you really can’t help when people approach you, you can still help by pointing them to other people who may be able to help them. This results in their burden being lightened regardless.
We are a team and this is a team effort; let’s behave like an Ephesians 4 team!
Of late, I’ve had an overwhelming desire to have a deep life and to dig deeper, thanks to the influence that Ps Edmund Chan has in my life. And I believe that this is evident in my conversations and in the way that I operate. He put it succinctly, “The depth of your life determines the breadth of your ministry.”
I have never desired depth in my life and ministry as much as I have right now. Oh Lord, please give me Your grace and enable to grow myself and R-AGE in a deep and riveting manner. Hear my cry, Lord – I do not want to raise a shallow generation of believers!